A virtual board meeting enables your organization to conduct productive meetings without the physical limitations of a traditional meeting in person. Using an online board meeting tool will allow you to save time and money by reducing travel costs, as well as the need for manual processes like recording attendance and writing minutes. This allows you to increase the number of members on your board by including those who aren’t able to attend in person.
It’s easy to set up an online board meeting, however, you’ll need to have the link for each participant in advance. It can also be beneficial to send members a link for a test meeting participants prior to the first meeting to ensure that all of their equipment is functioning properly.
A clear agenda is essential for an effective virtual board meeting. Make sure you include an «any other business» item in the event of any issues that have not been discussed in the rest of your meeting. This will help keep your agenda moving in the right direction and increase productivity.
Be sure that all discussions are scheduled with the appropriate time limit and the desired conclusion for each. This will give your board members a sense structure and will help you speed through your meeting.
In providing all attendees with copies of the agenda and pertinent documents in advance will enable attendees to be prepared to share their ideas. Also, you should consider using video conferencing for your board meetings to enhance engagement and allow participants to read each other’s body language to better tap into nonverbal communication.
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